EASTHAM PUBLIC LIBRARY
TRUSTEES MEETING, February 11, 2017
1. CALL TO ORDER: The meeting was called to order at 9:00 a.m.
2. PRESENT: Members: Dave Payor, Norma Marcellino, Mary Shaw, Sharon Krause, Debra DeJonker-Berry
Guests: Aimee Eckman, Mimi Ace, Al Alfano, Elizabeth Gawron
3. MINUTES: The minutes of January 28, 2017 were approved.
4. FINANCIAL REPORTS: The financial reports were available but not discussed.
5. DIRECTOR’S REPORT: Programing continues to expand. The Children’s Room programs are very busy. Many diverse groups are using the meeting rooms. Scheduling activities while allowing enough time in between programs and a policy for use of the piano are concerns. The Eastham Painter’s Guild Exhibit has been an excellent learning experience and The Art Committee has been a wonderful resource. Elaine Lipton is thanked for stewarding the restoration and framing of the bi-centennial quilts and Cape Associates is thanked for hanging them above the stairs.
6. OLD BUSINESS:
Sharon and the Dedication Committee are to be congratulated for their work in planning the events and activities.
Deb has concerns about the circulation desk for the Children’s Room-mostly in the area of color.
Mary will speak to the Selectmen about the May 7th Mass Memories Road Show. The next Committee meeting is February 27th.
Work on the Punch List should happen the week of February 20th.
Sharon will write and mail out the thank you notes for the Dedication. Who should receive these thank you notes was discussed.
Protection for the Gaitlin property across from the library exit was discussed. They will be asked when they are here to come up with a plan for shrubs, etc. and the Trustees will make a decision at that time.
7. NEW BUSINESS:
A motion was made and passed. MOTION: The Trustees authorize expenditures up to $5000 from the Trustees Interest Account to be used at the discretion of the Library Director for purposes of library needs and staff development.
Dick Ryder has asked about placing a Massachusetts State Flag in the Library.
Applications are in for the new part time library position. Deb and Jacqui Beebe will go through them for candidates to interview. Deb would like to have someone help with technology.
Dave is interested in looking into solar panels for the building. Dave asked Al if ELBFI would be able to look into grants. Al will work on this along with the Trustees.
Dave resigned his position as Trustee Chair. Norma was elected Chair and Sharon will take over the duties of Secretary. Mary will continue to serve as Vice Chair. Deb will let the MBLC know of these changes.
8. ELBFI: ELBFI is paying $10,000 from their funds for the security hookup to the Police Station.
9. FRIENDS: No report.
10. STAFF AND VOLUNTEERS: The Staff Breakfast will happen after the new person is hired.
11. PUBLIC COMMENTS: No additional comments.
12. NEXT MEETING: The Trustees will reconvene at 11:00 a.m. for a meeting with the Friends of Depot Pond. The Library will go before the Conservation Commission on Tuesday, February 14th at 6:00 p.m. at Town Hall. The next regular meeting of the Trustees will be on Saturday, March 11, 2017 at 9:00 a.m. at the Library.
13. ADJOURN: The meeting was adjourned at 10:15 a.m.
Respectfully submitted,
Norma Marcellino
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